Google Workspace is one of the latest revamped tools from Google’s collection of products for businesses. It was previously referred to as G-Suite, and it is a powerful suite of cloud-based productivity and collaboration tools offered by Google. Google Workspace includes products such as Gmail, Calendar, Google Docs, and more.

While Google provides robust data security and backup measures, businesses need to have a backup strategy to ensure data protection and business continuity. There are a lot of noticeable problems that can result from data loss, which is why Google itself recommends using a third-party backup solution for data security purposes.

In this article, we are going to discuss a few examples of Google Workspace backup solutions that your business can rely on. And if you are wondering why you need Google Workspace backup, then read through this article to discover the reasons.

Google Workspace Backup Solutions

Many backup solutions work with Google Workspace or G-Suite data. Here are a few that offer reliable cloud data backup.

• Backupvault – Google does not back up your data, Backupvault does. It is your responsibility as a business to find solutions to back up your Google Workspace. Backupvault is a third-party backup solution that any company can use to protect their Gmail, Calendar, Contacts and Drive data. Are you still not sure what Google Workspace Backup solution to go for? Backupvault is what you need.

• Backupify – This is a service for both Microsoft 365 and Google Workspace. It was created by Datto, an American cybersecurity company. Backupify offers automated backups several times a day and supports data from Google Drive, Calendar, and more. It provides the user with full control of their data without any unnecessary licensing costs and with extensive scalability.

• Cloudally – It was founded in 2011 and is considered one of the oldest cloud-to-cloud backup offerings on the market. Cloudally mainly focuses its efforts on Google apps and Salesforce. Since it was established, the company has continued to expand, and it can now provide Google Workspace backup service with granular recovery and reinforce discoverability.

Reasons Why You Need to Back up Google Workspace

Third-party companies are important when it comes to backing up Google Workspace. Here are some reasons why.

• Added layers of protection – While Google Workspace has built-in data redundancy and a backup mechanism, relying solely on Google’s infrastructure may still pose risks. Having a third-party Google Workspace backup solution will provide additional layers of protection in case of data loss due to accidental deletion, malicious actions, and software glitches.

• Granular backup and recovery – Third-party backup solutions will allow for granular backup and recovery of specific items within Google Workspace, for instance, individual emails, documents, or calendar events. This level of granularity provides more control over the backup process and simplifies the recovery of specific data when needed.

• Enhanced retention and archiving – Third-party backup solutions for Google Workspace will offer more flexible retention and archiving options compared to the native Google Workspace backup. This will enable your business to meet specific regulatory requirements, internal policies, and long-term data storage needs.

• For compliance and legal requirements – Some industries and organizations have specific compliance and legal requirements regarding data backup and retention. Third-party backup solutions often offer features that help meet these requirements such as encryption, audit logs, and secure storage.

How to Complete a Google Workspace Backup Using a Third-Party Solution

Now that you have seen how important it is to conduct a Google Workspace backup, then you need to choose your third-party backup solution carefully. It only involves a few steps.

• Research and choose a reliable third-party backup solution – Luckily, there are many reliable and affordable third-party solutions available for Google Workspace backup. So, take time to go through them and choose one that suits your needs to work with. Before you can sign up with them, get to understand all the terms and conditions to avoid misunderstanding when you start working with them.

• Sign up and configure the backup solution – Typically, this involves picking the right package for you and following the set steps to set it up. Reputable solution providers have a support team to help all those who may be stuck. Ensure that you set up all the users and grant them the necessary permissions to access your Google Workspace data.

• Select the data to be backed up – If you do not want a full Google Workspace backup, then determine which data within your Google Workspace account you want to include in the backup.

• Schedule backup intervals – Lastly, configure how often you want to do a Google Workspace backup. Is it to be done in real time or at specific times? Well, this will depend on many factors such as your preference or the package you have chosen.

Conclusion

Google Workspace as a collection of applications can be extremely useful in a variety of various circumstances. There are plenty of third-party Google Workspace backup solutions that provide different features designed to make all of that data more accessible and secure than ever before. You can always rely on the few examples we have discussed above. Good luck.